The beneficiaries of funding from the Framework Programme, shall be responsible for the carrying out of research and technological activities. A Grant Agreement (GA) will be signed between the beneficiaries and the European Commission, regardless of the instrument or action involved.
For this purpose, the Commission will draw up a model Grant Agreement, which shall determine all the rights and obligations of the participating legal entities. The Rules for Participation further specify the regulations laid down in the grant agreement and establish:
- the rights and obligations of those legal entities who become participants when the project (indirect action) is ongoing;
- the payment modalities involved, i.e. which part of the Community financial contribution will be based on the reimbursement of eligible costs and which part will be based on flat rates (including scale of unit costs) or lump sums;
- the requirement of submitting periodic progress reports after each reporting period, which relate to the implementation of the indirect action concerned;
- where appropriate, regulations about the prior notice which participants must give to the European Commission if they intend to transfer their ownership and property rights to knowledge (foreground), which was generated under the project to a third party;
- provisions which shall apply in those cases where project participants engage in activities for the benefit of third parties;
Furthermore, the regulations of the grant agreement also relate to the European Charter of Researchers, the Code of Conduct for the Recruitment of Researchers, as well as to dissemination activities beyond the scientific community.
Addressing the socio-economic impact of research activities, as well as various apects of scientific participation, the grant agreement is also responsible for regulating those events which may lead to a projects suspension ie. the non-compliance or breach with the Rules for Participation.
A number of regulations in the grant agreement relate to the issue of participants` confidentiality, particularly in indirect actions supporting existing and new research infrastructures, training and career development measures, security sciences and other security-related topics.
Where the indirect actions comes under the "Ideas" programme (Frontier research), the grant agreement may contain specific provisions relating to the dissemination of project results.
Moreover, the grant agreement may stipulate provisions relating to either the utilisation and dissemination of project results or access rights, in addition to those of the Rules for Participation. As a result, a plan for the use and dissemination of the project’s results (foreground) must be submitted to the European Commission. In this regard, the grant agreement may specify conditions under which the participants may object to a technological audit on the utilisation and dissemination of foreground being carried out by certain authorised representatives, who were selected by the European Commission.